Draw “It” Out

Every day decisions are made. Some decisions are simple while others are complicated. Nevertheless, making the “right” decision can be crucial.  This is especially true when developing our shared goals.  The task can be daunting.  Using an effective technique can be helpful to ensure our final decision is the best one for our purposes. That’s why I recommend, “Draw it out.”   

As children, we would draw and share pictures before we learned to write. In our mind’s eye we captured and created images on paper when we didn’t have the words.  This informal mode of communication gave clarity and meaning to others so they could share in the events of our life.

When faced with decisions today as adults, using a flowchart or decision tree can be extremely beneficial in seeing at a glance the options available.  Like a roadmap you can decipher which is the best route to travel once you examine all the advantages and disadvantages of each option.  Having a visual aid, like a flowchart or a decision tree, allows you to preview your decision the same way you preview a movie before you decide to watch the entire movie.       

 

Four Reasons to Draw “It” Out

We all have an “it”.  The word “it” appears abstract on paper while standing alone in print.  However, in real life, “it” represents “something” in your life.  You are confronted with a decision or problem which requires action.  How you proceed is often tricky.  Whether we are talking about an expansion for your business, an appropriate succession plan, or tax-planning strategy, there are consequences for every move.  Drawing “it” out allows you to…  

1. LET IT OUT. Our minds are so crowded and clouded by different perspectives and processes that our thoughts have a tendency to clash.  Different views and facts dominate logical reasoning, leaving us utterly confused.  The dialogue in our heads may go something like this: “We could do it this way.” “They suggested doing it that way!” “Now we don’t know which way is best.”  Drawing the various options on paper allows your ideas and thoughts to get out of “your head”.  

2. TALK ABOUT IT. Making decisions can affect many individuals in a family business.  When the options are drawn out in colour rather than “black and white”, then everyone who needs to be involved in the decision-making process can add insight and reasons why one decision is preferred over another.  Since no one can read your mind, putting your ideas and thoughts on paper is the next best thing.  

3. DEAL WITH IT. My Dad always used to say, “Don’t worry. Let the horse worry.  He has a bigger head.”  My Dad was right. The horse does have a bigger head.  However, this bit of advice didn’t stop people from worrying.  When you handle any problem, you are freeing yourself from worry. It’s your action that conquers the problem.  When you use a flowchart or decision tree, you are discovering possible solutions to your present day dilemma.  This strategy creates action steps to kill the worry and the problem.         

4. FIGURE IT OUT.  Quite often we can become so focused on using only one approach that we don’t allow other possibilities to enter our mind.   When you map out possible options you may be surprised to uncover others you never considered.  This brainstorming technique allows light to shine on other strategies to help with making a decision to proceed or not, solving a problem, or determining the best strategy.    

                             

Your “Decision Tree” doesn’t have to be “pretty” to be effective.  I believe the process of getting the job done is far more important than how the diagram looks.   If any tool or gadget can bring clarity to your situation and work to make your life easier, then you will be extremely happy and content in using it.  In my world, I find this is the case with these tools.  Consider MindTools® resources for Decision Trees or Flow Charts.  Get excited and pumped about working with these. If you are interested in other related resources, Mr. or Mrs. Google can provide value references.   

11 Considerations for Developing Shared Goals

David Bach wrote in his book, Smart Couples Finish Rich, that “a couple’s financial plan is a lot like a plane with two engines.  If both engines aren’t pointed in the same direction or working at roughly equal power, you are going to have problems.  Without teamwork, financial planning for most couples becomes a battle, not a victory.”

Similarly if the engines aren’t pointed towards mutually shared goals, you are going to have problems.  For a family business with multiple individuals, you can imagine the dilemma if business goals are not predetermined.   There are more than two engines with the capacity to help a business soar or crash into the ground.   Having shared goals is important to maximize the collective strength of the family to ensure not only their business goals are achieved but their personal and family goals as well.

Here are some thoughts to consider when creating your list of shared goals.      

(1) Working together towards a common goal is often achieved with commitment and collaboration to create a favorable outcome. Special projects and events bind a family together rather than tear them apart.  A good example is harvest when everyone is on board to get the crop in the bins.

(2) Understanding why a goal is important to the operation of the business is critical.  Family members are likely to take a shared interest in the goal if they see the value in the proposal.  “Why should we buy a new combine when the old one works just fine?” When everyone has a stake in the decision-making process, unity towards the shared goal is achieved.  

(3) Showing respect preserves your relationship even when opposing a person’s proposed goal.  You are not saying “No” to the person rather to the proposal. The proposal is not a shared goal if it doesn’t fit the overall plan of the operation.  Cultivating relationships built on honesty, trust, and respect are the nuts and bolts of a family business.  When family members understand the decision is turned down for business reasons, not personal, they are receptive.

(4) Making logical and rational points for a proposal based on the facts is helpful in the decision-making process.    Compromise meets in the middle.  A well thought-out project might not happen this year. “No” doesn’t entirely mean “No”. “No” may mean “Not now” but rather “Let’s plan for next year.”

(5) Keeping the business family informed helps everyone understand the present financial status of the operation. There’s a time to be frugal and a time to splurge. The key is knowing when the time is right to do neither.  When they are allowed to ask questions, like “Can we afford this tractor?” they have both an interest and a willingness to understand the practicality of the shared goal.  Their presence gives them a voice in the shared goals; otherwise they may feel excluded, resentful, and unwilling to show their support.    

(6) Understanding the commitment to the shared goal, both in terms of labour and finances, needs to be addressed.  “Do we have the resources to undertake a special project this year?”  “Can we adequately farm another section of land?”

(7) Having too many proposed goals creates confusion.   Setting time lines and establishing priorities are favorable for accomplishing goals in an agreed upon order.  Shared goals should never be seen as “your idea” or “my idea” but rather converted and renamed as "our ideas”.

(8) Seeking help from other advisors will provide clarity and direction on how and when to proceed with unique projects.  The logistics, both the pros and cons, are best analyzed by a professional.  A “second opinion” can also serve as a buffer when the discussions about shared goals are stalled. 

(9) Agreeing to disagree and stepping away may be the best solution if a shared goal cannot be established. Relationships are important. Keep a clear perspective on your expectations and your current reality.  These could be miles apart and play havoc with your emotions.  You can’t make someone do what you want done.  A good read is the book, Why Don’t You Want What I Want, by Rick Maurer.     

(10) Learning and understanding your family’s unique personality type and communication style will serve you well in negotiating your shared goals.  Reference to these need-to-know-and-understand traits was made in the blogs, What Colours Build You and How Did We Get It So Wrong.   Tweaking your listening skills will be an added benefit.  Read How Good are Your Listening Skills.

(11)  Hosting meaningful open meetings about shared goals begins with well-established rules. Jolene Brown, farmer, professional speaker, author and champion of family owned businesses, has a Code of Conduct for Your Farm Business.  She would gladly share a copy when you email her.  Your Code of Conduct identifies your values and expectations and sets the foundation for a strong and thriving business.

I wished I could say “communication is easy”. I would be fooling myself and you if I did. Communication becomes complicated when our emotions kick in. Emotions tend to get in the way of logic.  There’s a lot at stake when working with family members especially when establishing business goals.  I believe if you are sincere and trustworthy in your communication, loyalty, and love will prevail.   Setting aside egos and giving up control will open the doors to better cooperation. Then a sincere desire will emerge to create a soaring family business built on mutually-agreed-upon goals.

Please share what works the best for you to create "A Dozen Considerations for Developing Shared Goals."